Job Introduction
Title: HR Administrator
Location: Hybrid in Thame (Oxfordshire)
Contract: Full time
Salary: £30,000 per annum
About the role
We’re looking for a diligent, people-centred HR Administrator to provide first-line support across the entire employee lifecycle. You’ll be the friendly, trusted contact for colleagues and managers, keeping our HR and payroll data accurate, processes compliant, and experiences seamless, from offer letters and onboarding, to contractual changes, checks, and reporting.
What you’ll do
- Be the first point of contact for People queries, providing clear, accurate guidance and escalating where needed.
- Maintain impeccably accurate records across our HR and Payroll systems (experience with iTrent is a plus).
- Prepare contracts, letters and references for new and existing colleagues.
- Partner with Payroll, Recruitment, Finance and Operations to keep data flowing smoothly.
- Complete and track compliance checks (Right to Work, DBS/PVG) and produce monthly/quarterly reports.
- Uphold GDPR by regularly cleansing, auditing and archiving data.
- Create and share helpful comms and bite-size “how-to” guides or short training videos for system users.
- Spot opportunities to simplify and improve our processes, then help make those improvements happen.
- Keep your knowledge fresh via webinars, training and articles; support ad-hoc projects for the People Leadership Team.
About you
- Proven admin experience within HR/People Operations and familiarity with an HRIS (iTrent experience desirable).
- Confident communicator - able to explain processes simply, adapt to different audiences and build trust.
- Highly organised with strong attention to detail; comfortable prioritising a busy workload.
- Data-savvy: comfortable with mail merges, spreadsheets and tracking renewals (e.g. DBS).
- Values-led, discreet and respectful with confidential information; collaborative and customer-focused.
- Working knowledge of the employee lifecycle, GDPR, Right to Work and DBS/PVG processes.
- GCSEs (or equivalent) essential; A-Level and/or CIPD L3+ desirable.
Why join us
- Purpose-driven work with a People Team that values kindness, clarity and continuous improvement.
- Real ownership in making colleagues’ experiences smooth and inclusive.
- Learning support and exposure across People, Payroll, Finance and Operations.
- Flexible working options, wellbeing support and inclusive policies.
Inclusion matters
We’re an equal-opportunity employer and proud to build a workplace where everyone can thrive. If you’re excited by the role but don’t meet every single requirement, we still encourage you to apply. We’ll make reasonable adjustments throughout the process, so please let us know what you need.
INDWBO
